Meeting Rooms
Meeting rooms made easy
Published November 11th, 2008 by Mike Sullivan
Finding a meeting facility for a small meeting is often difficult to find and expect to pay a reasonable price. Often hotels are not really focused on meetings of 6-8 people that only last a half day, and if you book something like this it may well easily cost $500-$1000 with catering.
Or budget might not be your issue, but finding the most appropriate location can often be challenging. Hotels and other conference facilities are offten booked well in advance, so booking a last minute meeting can be a challenge and time consuming to call around to find space.
One great solution to this is to use Worktopia to find meeting space. Worktopia is solely focused on helping connect people in need of meeting space with hotels, conference facilities and executive suites. They have a very easy to use web application, which they say that you’ll be able to book your space within 3 minutes. It is very easy to use and comprehensive in its options. From catering, to parking, to audio / visual equipment choices, you’ll be sure to have everything you need.
Other similar services exist, such as Officescape, but their database is not inclusive of hotels and their model is not solely focused on meeting space like Worktopia.
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About the Author
Bill Brookshire November 12th, 2008 at 7:58 am
I’ve had the same experience trying to book a last-minute meeting, so I was relieved to hear of Worktopia. What a find! With so many Web 2.0 features today, I guess it was only a matter of time before a site like Worktopia popped up. I hadn’t heard of Oficescape either. I am going to check them both out. Has anybody else used these services? I’d love to hear from folks who have tried both, or at least one, and can offer some practical advice, or real benefits.
Melanie Jones November 15th, 2008 at 1:10 pm
Finding a location with availability when we work in virtual offices in a three-county area and are expecting clients who are driving in from the west can be challenging. Calling every serviced office suite to see about renting a conference room is time-consuming. So this Worktopia was welcomed news to me. I’ll be sure to use this next time I need to rent temporary meeting space.
Elizabeth Sanchez November 17th, 2008 at 12:12 pm
OK, I just tried this out for the heck of it. I was looking for office space in Cincinnati. They found multiple locations that matched my criteria, and narrowed it down to three selections. I chose Cincinnati, Ohio for my meeting room needs. That’s where it stalled. It wouldn’t take me anywhere from there. So I had to go start over and type “Cincinnati, Ohio” into the search box for my five-person meeting on Nov. 20. This time it worked.
Next, I was prompted to confirm my city, select a facility type, designate a preferable chain, and select a boardroom configuration. Decisions, decisions. More decisions were on step 3, where I was asked to select my catering options, additional amenities and conference amenities. They also gave me the option to type in additional requirements, which I thought was a nice touch.
At the end of the process, one during which I was picky about my amenities, Worktopia turned up three matches, all hotels. Their claim is true… this took less than three minutes. Very convenient. I can see meeting planners using this as a tool as well.
Rob Zeus November 19th, 2008 at 9:42 am
Interesting. I went to Officescape to compare Elizabeth’s experience to what they offer. From the get-to, I can see that Officescape is a player in the on-demand office rental space, but it wasn’t as user-friendly in terms of the interface as Worktopia. I don’t think they intend to be. They are going after a subscription model rather than a revenue share model. I suppose this is for heavy meeting room users that need more personalized service. There’s a place for both models in the industry.
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